Office Administrator

REF. 1764
Birkirkara
Administrative
Office 365
Malta

Duties & Responsibilities

  • Provide general administrative support to the office or department, including managing phone calls, emails, and correspondence, scheduling appointments and meetings, maintaining calendars, and organizing files and documents.
  • Facilitate effective communication within the office, disseminating information, and ensuring timely responses to inquiries.
  • Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality. This may include employee records, financial documents, contracts, and other important information.
  • Prepare, edit, and proofread various types of documents, such as reports, memos, presentations, and correspondence. Maintain a professional and consistent standard for written communication.
  • Maintain and enforce office policies and procedures to promote efficiency, productivity, and compliance. Keep up-to-date with relevant regulations and legislation to ensure adherence.
  • Utilize office software, tools, and technology to streamline processes and improve efficiency. This may include proficiency in Microsoft Office Suite, email management systems, document management software, and other relevant applications.
  • Assist with basic financial tasks, such as managing petty cash, processing invoices and quotations. Collaborate with the finance department as needed.
  • Performing other relevant duties when needed.

Closing Date

Job Title

Office Administrator

Job Type

Full Time

Experience Level

1+ Years

Salary

€20,000 TO €25,000

Industry

Security & Surveillance

Required Skills

The candidate must be able to work in a group and work with various departments. Must have excellent verbal, written, organization, and customer service skills and have the ability to multi-task on many aspects of position and possess exceptional organization skills.

Basic Knowledge in AutoCAD would be considered an asset.

Requires working knowledge of Word and Excel software in addition to MS Outlook, and Adobe

Maintain customer’s trust relationship by keeping service information confidential

Education + Experience

High school diploma or equivalent, minimum of one year of related experience and/or training, or an equivalent combination of education and experience is preferred.

1 year experience / training preferred

About the Company

Malta's leading Fire,. Safety & Security Group exudes passion and continually strives to assist people within its field of competence – fire and security. The company’s hallmark has always been one of excellence, with an unerring and consistent benchmark. Whilst continually striving to get things done properly and with due diligence, client safety and security always comes first. The Group credits its strength and resilience to a consistent approach in managing the business, and to the robust character and soundness of its entire team. This is evident in the way that the team is committed to conducting proper business practices when dealing with customers, suppliers and competitors. The Group is passionate to improve, develop and deliver more cutting-edge services and technology.