Administration Executive

REF. 2380
Customer Service
Full Time
Microsoft Office

Malta’s leading fire, safety, and security Group is seeking for proactive individual to step into the role of Administration Executive. If you excel in managing various tasks in a fast-paced environment, we want to hear from you!


Duties & Responsibilities

  • Handle incoming/ placing calls, take and relay messages, and handle incoming and outgoing communications efficiently and professionally.
  • Address executives’ requests and inquiries promptly and professionally in a clear and concise manner.
  • Manage diaries, schedule meetings, and appointments, and provide timely reminders with precision and clarity.
  • Prepare agendas, capture meeting minutes accurately, and ensure follow-up on action items with clear communication.
  • Arrange travel logistics with attention to detail and effective communication with the parties concerned.
  • Generate reports, presentations, and briefs to high standards with professional written and verbal communication.
  • Handle front desk duties effectively, while standing in for the designated person during breaks and leave.
  • Maintain and organize documents, records, and databases for easy access and accuracy, ensuring compliance with office procedures and processes.
  • Process insurance claims, follow-ups, and renewals efficiently.
  • Offer assistance with various administrative tasks as needed, communicating effectively with team members.


Closing Date

Job Title

Administration Executive

Job Type

Full Time

Experience Level

1+ year




Security & Surveillance

Required Skills

Demonstrated experience as an Administrative Executive with strong written and verbal communication skills in English.

Ideally, experience in due diligence processes.

Strong proficiency in MS Office suite.

Exceptional planning and time management skills.

Stay abreast of advancements in office technology and applications.

Excellent written and verbal communication abilities in English.

Education + Experience

Applicants are to be educated to an A-Level or equivalent standard.

About the Company

Malta's leading Fire,. Safety & Security Group exudes passion and continually strives to assist people within its field of competence – fire and security. The company’s hallmark has always been one of excellence, with an unerring and consistent benchmark. Whilst continually striving to get things done properly and with due diligence, client safety and security always comes first. The Group credits its strength and resilience to a consistent approach in managing the business, and to the robust character and soundness of its entire team. This is evident in the way that the team is committed to conducting proper business practices when dealing with customers, suppliers and competitors. The Group is passionate to improve, develop and deliver more cutting-edge services and technology.